BOARD OF
January 11, 2017
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Monday, January 9, 2017.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Tuesday, January 3, 2017, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $4,508.71 for period ending January 3, 2017,
pending notification of encumbrance to Jackie Wilson, County Treasurer's
Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 662502 through
662833 for Oklahoma County in the amount of $140,108.89 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CV-2016-2633 Application for
Vacation
Case No. CV-2016-2588 Petition
Case
No. CJ-2016-4247 Notice of Condemnation Proceedings
Case No. CJ-2016-4246 Notice of
Condemnation Proceeding
Case No. CJ-2016-4245 Notice of
Condemnation Proceeding
Case No. TC-2017-001 Tort Claim
8. Monthly Report of Fees for the month of
December, 2016. (Document Received)
Sheriff
Fees $101,565.52
Sheriff
Incarceration Fees $
761.17
Law Library
Fees $ 32,219.49
Revolving
Fund Fees $ 40,790.58
Drug
Court User Fees $ 1,588.75
Community Service Fees $ 250.00
Juvenile Justice Center $246,721.24
9. Receive cancelled checks as follows:
(Document Received)
Check
No. 403000037 dated October 12, 2016 to Blevins Enterprises Inc. in the amount
of $3,226.40. Vendor never received check. Re-issue on 1-11-17 per Kelly Thomas.
10. Discussion and possible action to approve
Resolution
No. ____________ designating Randy Grau as Approving Officer for District
No. 3. Requested by Ray Vaughn,
County Commissioner, District No. 3. (Document Received)
End of Consent Docket
11. Awards. Tabulation of bids from the
Central Purchasing Department with recommendation for selection of lowest and
best bid:
CW17036 Oil & Lubricants
District
No. 1
12. Discussion
and possible action to receive a verbal report from Commissioner
Johnson, concerning her recent jail inspection, conducted on December 28th,
2016, as required by Oklahoma Statute Title 57, Chapter 1, Section 1. Requested
by Willa Johnson, County Commissioner, District No. 1.
13. Discussion and possible action for the approval of a Specific Mutual Cooperation Agreement between the City of Del City and Oklahoma County pursuant to Title 69, O.S. 603, Title 11, O.S. 36 for crack sealing portions of Northeast 2nd Street, Northeast 2nd Circle, Porter Avenue, Eagle Creek Way, Spring Creek Road, Buck Creek road, Del Creek Road, Hidden Creek Way, and Crooked Creek Road (AKA Spring Creek Addition) belonging to the municipality, located at Northwest corner of Reno Avenue and Sooner Road in Del City. Upon completion of the project and receipt of invoicing from the County, Municipality shall reimburse the County for all material, labor, surveys, traffic control, subcontractors and equipment in an amount not to exceed Seven Thousand Nine Hundred Eighty-Two Dollars and Ninety-Four Cents ($7,982.94) This Agreement shall become effective on July 1, 2016 and shall terminate on June 30, 2017. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 3
14. Discussion and possible action to approve the Engineering Contract between GUY Engineering and the Board of County Commissioners for Oklahoma County Project No. 27-BR-2016, Bridge on 192nd Street 0.1 mile west of Council Rd., Engineering Services. The total amount of the contract shall not exceed $89,350.00. Requisition No. 11703990 has been issued to GUY Engineering in the amount of $89,350.00 from CBRI Fund (11116120/54455) contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
15. Discussion
and possible action for approval of an agreement
between the Deer Creek Public Schools and the Board of County Commissioners,
Oklahoma County to build concrete foundation runners for a portable building,
install sidewalk and perform some minor grading at the intermediate school
campus in preparation for a portable buildings to be moved from Deer Creek High
School to the Intermediate School. In
no case will the total cost exceed $20,000.00 and will be reimbursed by the
school. Requested by Ray Vaughn, County Commissioner, District No. 3, and has
been approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
County
Clerk
16. Discussion
and possible action to approve the 2016
Health Plan
ACA Transitional Fee in the amount of $72,468.00. A check in this amount will
need to be cut from Employee Benefits fund, registered by the Treasurer s
office and deposited to the EFTPS bank account. The payment will be drafted on
01/17/2017 from the EFTPS bank account. Requested by the office of David B.
Hooten, Oklahoma County Clerk. (Document
Received)
Emergency
Management
17. Discussion and possible action to receive a donation from the Oklahoma State Fire Marshal s Office of ten (10) UHF handheld radios, to the Oklahoma County Office of Emergency Management. There is no cost to Oklahoma County nor any further requirements for receipt of this donation. Requested by David K. Barnes, Director, Emergency Management and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Engineering
18. Discussion and possible action for approval to utilize the state contract through the Division of Capital Assets Management Construction and Properties Department (CAP) of the State of Oklahoma Office of Management and Enterprise Services (OMES). These services are required to perform replacement/repair to the Oklahoma County Jail Roof. The total project cost equals an amount not to exceed $419,108.50. Requisition No. 11704082 has been issued to Oklahoma Roofing & Sheet Metal, LLC in the amount of $404,935.75 for Contractor Services; and Requisition No. 11704083 has been issued to the Office of Management and Enterprise Services (OMES) in the amount of $14,172.75 for the Construction and Properties Department (CAP) administrative fee from Capital Improvement Fund 20103230, contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
IT
19. Discussion and possible action to approve Commercial Services Agreement between Oklahoma County and Cox Communications. The agreement is effective July 1, 2016 through June 30, 2017 for Oklahoma County MIS/IT in the following amounts from General Fund/Centralization MIS/IT (1001/2700).
Account Name Monthly fee Monthly Surcharge Annual Amount Requisition Number
131-0517773-03 OK County JJC $725.00 $150.00 $10,500 11704227
The above Requisition has been issued to Cox Communications contingent upon encumbrance of FY 17 funds. Requested by Rob Teel, Director, IT, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney, (Document Received)
Planning
20. Discussion and possible action to approve Resolution No. ____________ to amend or not to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land from AA Agricultural and Rural Residential District to Planned Unit Development (PUD-2016-05). The applicant proposes to protect the design of the historic building while allowing for its use as a small venue events center (Teepee Event Center) for weddings, business meetings, family gatherings and etc., on 0.4146 acres. The Oklahoma County Planning Commission has recommended approval during a public meeting held on December 15, 2016. The tract of land is located near NW 178th and MacArthur Blvd. (County Highway District No. 3) Requested by Tyler Gammon, Director, Planning, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Social Services
21. Discussion and possible action to approve agreement of Community Support between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and CASA of Oklahoma County, to provide partial funding for salaries and fringe benefits under the agreement. The amount payable under this contract is not to exceed $6,000. Requisition No. 11703975 has been issued to CASA of Oklahoma County in the amount of $6,000.00, from General/Social Services/ Services Other, (1001/6100/54456), contingent upon encumbrance of funds. Agreement to be effective December 5, 2016 through June 30, 2017 upon approval by the Board of Oklahoma County Commissioners. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve agreement of Community Support between the Board of Oklahoma County Commissioners on behalf of the Department of Oklahoma County Social Services and Sunbeam Family Services, to pay part of salary and fringe benefits of a senior shelter direct care provider for the emergency shelter to persons eligible under the agreement. Amount payable under this contract is not to exceed $15,000. Requisition No. 11703979 has been issued to Sunbeam Family Services, in the amount of $15,000.00, from General/Social Services/ Services Other, (1001/6100/54456), contingent upon encumbrance of funds. Agreement to be effective December 5, 2016 through June 30, 2017 upon approval by the Board of Oklahoma County Commissioners. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring Agenda Items:
23. Approve all claims, list available for inspection
in the office of the County Clerk, Room 201. (Document Received)
24. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the County Clerk, Room 201. (Document Received)
25. Citizen participation: Any
citizen wishing to address the Board of County Commissioners may do so at this
time.
26. Commissioners Comments/General Remarks:
27. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
28. Opening of the following bids and/or
Requests for Qualifications. Any vendor wanting to review the bids or RFQs may
see the Purchasing Agent immediately following this meeting.
CW17028 Janitorial Supplies
29. Executive Session for the purpose of
discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Collin Parks and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
30. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Collin Parks and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
31. Adjourn at __________ until 9:00 a.m.,
Wednesday, January 18, 2017.
NAME OF PERSON REPORTING: David B. Hooten, County Clerk
TITLE: SECRETARY TO:
Board of
SIGNATURE: David
B. Hooten, by:
County Clerk Deputy